Hiring Pipeline in Zoho Recruit
In Zoho Recruit, a hiring pipeline defines the sequence of stages used to track candidates throughout the hiring process. Each stage represents a step such as screening, interviews, or offer, helping recruiters understand where a candidate stands at any point in time.
As candidates progress, they move across stages, allowing hiring teams to track status, take actions, and evaluate outcomes in a structured way.
Availability
Available for | Profile Permissions | Only users with the the Customize Zoho Recruit profile-permission can create, edit and delete pipelines. Only users with the the Change Pipeline profile-permission can switch a job opening's hiring pipeline. |
Modules | Job Openings & Applications | |
Plans | All paid plans | |
Editions | Both the Staffing Agency and Corporate HR editions |
Pipeline limits by Plan
Edition | No. of pipelines | No. of Stages |
Standard | 5 | 15 |
Professional | 15 | 30 |
Enterprise | 25 | 50 |
Note: The Applications module is required to create multiple hiring pipelines. If it isn't enabled, you'll have a single hiring pipeline that supports up to 10 stages.Key Concepts
Pipeline
A pipeline is a structured set of stages that represents a complete hiring process. Pipelines can be configured to match different roles, departments, or hiring processes within an organization.
Stage
A stage represents a specific step in the hiring process, such as Screening, Interview, or Offer. It helps organize candidates based on their current position in the workflow.
Status
A status defines the outcome of a candidate within a stage. For example, a candidate in the Interview stage may be marked as Hired, Rejected, or On-Hold. Statuses provide clarity on decisions made at each step.
Understanding Pipelines with and without Applications
The behavior of hiring pipelines depends on whether the Applications module is enabled. The table below outlines the key differences.
Aspect | With Applications Enabled | Without Applications |
Pipeline scope | Multiple pipelines can be created based on industry, experience level, etc. | Common pipeline for all job openings (and associated candidates) |
Stage tracking | Each pipeline has its own stage progression | Stage progression as per the shared pipeline |
Pipeline flexibility | Pipelines can be tailored per role or hiring process | Pipeline structure is common for all hiring |
Impact of stage updates | Changes affect applications within the selected pipeline | Changes affect all candidates in the system |
With the Applications module enabled, hiring pipelines operate at the application level, allowing independent tracking for each role a candidate applies to.
Without the Applications module, hiring pipelines operate at the candidate level, resulting in a single, shared hiring flow for each candidate.